Payroll That Calculates Itself
Salary structures, auto payslips, attendance-linked deductions, PF/TDS compliance.
Free for 3 months*|No lock-in|No credit card required
The Problem
Why schools struggle without this module.
Excel Payroll
One wrong formula = wrong salary for 50 staff. No audit trail. No error checking.
No Payslips
Staff don't receive payslips. No transparency on deductions or allowances.
Manual Leave Deduction
Admin manually counts absent days and calculates deductions. Errors guaranteed.
What EdPayU Delivers
Designed to save time, reduce errors, and transform school operations.
Payroll Errors
Auto-calculation eliminates manual mistakes
Monthly Payroll
Process entire school payroll in minutes
Compliance
PF, ESI, TDS auto-calculated
Payslips
Bulk generate and send via WhatsApp
Key Capabilities
What makes HR & Payroll powerful.
Salary Structure
Configure Basic, HRA, DA, allowances, PF, TDS deductions per employee.
Auto Payslips
One-click payslip generation as professional PDF for all staff.
Attendance-Linked
Auto-deduct for unapproved absences. Approved leaves excluded.
Compliance Ready
PF, TDS calculations built in. Generate compliance reports.
Who Benefits
Designed for every stakeholder in your school ecosystem.
HR Manager
- Auto salary calculation with all deductions
- Attendance-linked payroll adjustments
- Statutory compliance: PF, ESI, TDS
Principals
- Monthly payroll cost overview
- Staff cost analysis by department
- Salary revision and increment tracking
Teachers
- Payslip on WhatsApp every month
- Leave balance reflected in salary automatically
- Tax declaration and proof submission
How It Works
Simple, intuitive workflow designed for busy school staff.
Configure
Set salary structures, allowances, and deductions
Auto-Calculate
System computes salary with attendance and leave data
Review & Approve
Principal reviews and approves payroll batch
Disburse
Bank transfer + payslip sent on WhatsApp
Configure Once, Calculate Forever
Set up each employee's salary structure — Basic, HRA, DA, allowances, PF, TDS. The system auto-calculates net pay every month.
- Flexible salary components (unlimited heads)
- Per-employee salary structure
- Auto PF and TDS calculation
- Increment and revision history
Payslips on WhatsApp
Generate professional PDF payslips for all staff in one click. Send directly to their WhatsApp.
- Bulk payslip generation
- Professional PDF format with school branding
- Send via WhatsApp or download
- Annual salary reports
Everything You Need to Know
A comprehensive deep-dive into every aspect of this module.
Table of Contents
The Excel Payroll Disaster
School payroll in Excel is a ticking time bomb. The accountant maintains a massive spreadsheet with salary components, deductions, attendance, leaves, advances, and tax calculations. One wrong formula, one missed leave deduction, one incorrect PF calculation — and the entire payroll is wrong.
Worse, these errors often go undetected for months. A teacher notices they were overpaid (and says nothing) or underpaid (and files a complaint). The reconciliation process takes days, damages trust, and creates legal exposure.
- Formula errors cascade across the entire payroll sheet
- Missed leave deductions cause overpayment
- PF/ESI miscalculation creates legal compliance risk
- Reconciliation after errors takes days of manual work
Salary Structure Configuration
EdPayU supports complex Indian salary structures: Basic Pay, DA, HRA, Transport Allowance, Medical Allowance, Special Allowance, and more. Each component can be a fixed amount or a percentage of basic. Configure once per pay grade, and every teacher on that grade gets the correct structure.
Multiple pay grades can coexist — different structures for teaching staff, non-teaching staff, admin, and contract workers. Salary revisions and increments are tracked historically, so you can always see what someone was earning last year.
- Unlimited salary components: Basic, DA, HRA, etc.
- Fixed amount or percentage-based components
- Multiple pay grades for different staff categories
- Historical salary revision tracking
Attendance-Linked Payroll
EdPayU automatically pulls attendance and leave data into payroll. If a teacher took 2 unpaid leave days, the system deducts exactly 2 days' salary. If someone worked half-days, the calculation adjusts accordingly. No manual cross-referencing needed.
This integration eliminates the most common payroll errors in schools — paying full salary for months where staff had unpaid leave, or deducting salary for approved paid leave. The data flows automatically from attendance → leave → payroll.
- Auto-pull attendance data into payroll calculation
- Unpaid leave auto-deducted from salary
- Half-day and late-coming adjustments supported
- Leave balance verification before payroll processing
PF, ESI, and TDS Compliance
Indian labor law requires PF (Provident Fund) and ESI (Employee State Insurance) deductions for eligible employees. TDS (Tax Deducted at Source) must be calculated based on declared investments. Getting any of these wrong creates legal liability.
EdPayU auto-calculates PF (12% of basic), ESI (based on wage ceiling), and TDS (based on declared investments and tax regime). Monthly challans and annual returns data is generated automatically. The school's CA can verify and file directly.
- Auto PF calculation: employee + employer contribution
- ESI calculation based on current wage ceiling
- TDS calculation with investment declaration support
- Monthly challans and annual return data generation
One-Click Payslip Generation
After payroll is approved, payslips are generated for all staff with one click. Each payslip shows: earnings breakdown (basic, DA, HRA, allowances), deductions (PF, ESI, TDS, professional tax, loan EMIs), net salary, and year-to-date totals.
Payslips are sent to each teacher via WhatsApp as PDFs — professional, branded, and instantly accessible. No printing, no distribution, no "I didn't receive my payslip" issues.
- Detailed payslip with earnings and deductions breakdown
- Year-to-date totals for tax planning
- WhatsApp delivery to all staff simultaneously
- Historical payslip access for any month
Loan and Advance Management
Schools often provide salary advances or loans to staff members. EdPayU tracks these with configurable EMI deductions — set the loan amount, interest rate (if any), number of installments, and the system auto-deducts from salary every month until the loan is repaid.
Both the staff member and admin can see the outstanding balance, payment history, and remaining installments at any time. No manual tracking, no missed deductions, no disputes.
- Salary advance and loan tracking
- Configurable EMI deductions from salary
- Outstanding balance visible to staff and admin
- Auto-closure when loan fully repaid
Works With
HR & Payroll integrates seamlessly with these modules.
Attendance
Period-wise, subject-wise tracking with instant WhatsApp alerts to parents.
Learn moreLeave Management
Digital leave applications, approval workflows, quota tracking — for teachers and students.
Learn moreCommunication
Bidirectional messaging, broadcasts, notices — all via WhatsApp.
Learn moreManual vs EdPayU
See the difference at a glance.
HR & Payroll FAQ
Common questions about the HR & Payroll module.
Start Using HR & Payroll Today
Free for 3 months*. No credit card required. Go live in minutes.