Collect Fees Digitally. Track Every Rupee.
UPI payments, WhatsApp receipts, auto late-fees, defaulter tracking — all in one place.
Free for 3 months*|No lock-in|No credit card required
The Problem
Why schools struggle without this module.
Revenue Leakage
Cash payments go unrecorded. Carbon copy receipts are lost or forged. Money slips through the cracks.
Excel Nightmares
Hours spent reconciling fee data in spreadsheets. One wrong cell = cascading errors across the sheet.
Chasing Defaulters
Staff waste weeks calling parents individually. Most calls go unanswered. No systematic follow-up.
What EdPayU Delivers
Designed to save time, reduce errors, and transform school operations.
Collected
Total fees collected through the platform
Per Payment
WhatsApp link to payment to receipt
On-Time Rate
Schools see 85% on-time payment after switching
Revenue Leakage
Every payment tracked with audit trail
Key Capabilities
What makes Fee Management powerful.
UPI & Card Payments
Parents pay via UPI, cards, or net banking — 24/7 from their phone.
WhatsApp Receipts
Auto-generated PDF receipt sent to parent on WhatsApp instantly.
Defaulter Tracking
One-click bulk WhatsApp reminders to all defaulters.
Auto Late Fees
Configure late-fee rules. System calculates automatically.
Multi-Discount Stacking
Sibling, merit, SC/ST, EWS, staff discounts — all stackable.
Fee Head Breakdown
Tuition, transport, exam, lab, library — track each head separately.
Who Benefits
Designed for every stakeholder in your school ecosystem.
Accountants
- Zero manual reconciliation needed
- Auto-generated daily collection reports
- Fee head wise breakdown with audit trail
Principals
- Real-time collection dashboard
- Defaulter tracking across all classes
- Revenue forecasting and trend analysis
Parents
- Pay from phone via UPI — anytime, anywhere
- Instant PDF receipt on WhatsApp
- Installment payment support
How It Works
Simple, intuitive workflow designed for busy school staff.
Set Fee Structure
Configure fee heads, amounts, discounts per class
Send Payment Link
Bulk WhatsApp links to all parents with amount details
Parent Pays
UPI, card, or net banking — auto receipt generated
Track & Remind
Dashboard shows paid/pending, one-click reminders for defaulters
Parents Pay From Their Phone
Send a WhatsApp payment link. Parent taps, pays via UPI or card, gets an auto-generated PDF receipt — all in 30 seconds.
- Razorpay integration (UPI, cards, net banking, wallets)
- WhatsApp payment links — no app download needed
- Auto PDF receipt on successful payment
- Partial payment support with installment tracking
Never Chase a Defaulter Again
View all defaulters in one dashboard. Send bulk WhatsApp reminders with a single click. Auto late-fee calculation removes awkward conversations.
- One-click bulk WhatsApp reminders
- Auto late-fee calculation with configurable rules
- Defaulter list by class, amount, duration
- Payment status tracking (paid, partial, overdue)
Smart Fee Structures
Configure unlimited fee heads (tuition, transport, exam, lab). Apply multiple discounts that stack correctly. System handles the math.
- Unlimited fee heads with custom amounts
- Multi-discount stacking (sibling + merit + category)
- Class-wise fee structure templates
- Mid-year admission pro-rated fees
Everything You Need to Know
A comprehensive deep-dive into every aspect of this module.
Table of Contents
The Hidden Cost of Cash-Based Fee Collection
When schools collect fees in cash, money slips through the cracks. Carbon copy receipts are lost or forged. The accountant's Excel sheet has a different number than the cashier's register. Parents claim they paid but can't find the receipt. This chaos costs schools 5-10% of their annual revenue.
Digital fee collection eliminates every one of these problems. Every rupee is tracked from the moment a parent taps "Pay" to the instant it hits the school's bank account. The audit trail is permanent and tamper-proof.
- 5-10% revenue leakage in cash-based collection
- Carbon copy receipts are easily lost or forged
- Hours of manual reconciliation every month
- No real-time visibility into collection status
How UPI Payment Links Work via WhatsApp
The school admin sends a payment link to parents via WhatsApp — either individually or in bulk. The parent taps the link, chooses UPI/card/net banking, completes the payment, and receives an auto-generated PDF receipt on WhatsApp — all within 30 seconds.
The beauty of this approach is that parents don't need to download any app, create any account, or remember any login. They pay using the UPI app they already have (Google Pay, PhonePe, Paytm). The friction is nearly zero, which is why on-time payment rates jump to 85%.
- WhatsApp payment links with one-tap payment
- Auto PDF receipt sent instantly on WhatsApp
- No app download or account creation for parents
- Supports UPI, credit/debit cards, net banking, and wallets
Smart Fee Structures That Handle Indian Complexity
Indian school fees are complicated. There are multiple fee heads (tuition, transport, exam, lab, library), multiple discount types (sibling, merit, SC/ST, EWS, staff child), and mid-year admissions that need pro-rated calculations. Most school software can't handle this complexity.
EdPayU handles all of it. Configure unlimited fee heads per class. Stack multiple discounts correctly (sibling discount + merit scholarship + category concession). The system calculates the net amount automatically — no manual math errors.
- Unlimited fee heads: tuition, transport, exam, lab, etc.
- Multi-discount stacking that calculates correctly
- Mid-year pro-rated fee calculation
- Class-wise and student-wise fee structure customization
Defaulter Management Without Awkward Conversations
Chasing parents for overdue fees is the most unpleasant part of school administration. Staff spend weeks making phone calls, most of which go unanswered. The process is manual, inconsistent, and emotionally draining for everyone involved.
EdPayU automates the entire process. One-click bulk WhatsApp reminders reach all defaulters simultaneously. Auto late-fee calculation removes the need for awkward negotiations. The dashboard shows every defaulter by class, amount, and duration — so principals always know the revenue picture.
- One-click bulk WhatsApp reminders to all defaulters
- Auto late-fee calculation with configurable rules
- Defaulter dashboard by class, amount, and duration
- Payment status tracking: paid, partial, overdue, waived
Razorpay Integration and Payment Security
EdPayU uses Razorpay as its payment gateway — India's most trusted payment infrastructure powering millions of businesses. All payments are PCI-DSS compliant with 256-bit encryption. Parents' card details are never stored on EdPayU servers.
The integration supports all major payment methods popular in India: UPI (Google Pay, PhonePe, Paytm), credit/debit cards, net banking from all major banks, and digital wallets. Transaction fees are standard Razorpay rates — EdPayU charges no additional fee.
- PCI-DSS compliant with 256-bit encryption
- Razorpay powers UPI, cards, net banking, wallets
- No additional transaction fee from EdPayU
- Instant settlement to school bank account
Financial Reporting and Compliance
Every payment generates a complete audit trail: who paid, when, how much, via which method, and the auto-generated receipt number. This data feeds into comprehensive financial reports — daily collection, monthly summaries, fee-head wise breakdowns, and tax-ready annual statements.
For schools that use Tally or other accounting software, EdPayU's reports can be exported in standard formats. The system also generates GST-compliant invoices where applicable, ensuring complete financial compliance.
- Complete audit trail for every transaction
- Daily, monthly, and annual financial reports
- Fee-head wise collection breakdown
- Export-ready reports for Tally and accounting software
Works With
Fee Management integrates seamlessly with these modules.
Communication
Bidirectional messaging, broadcasts, notices — all via WhatsApp.
Learn moreAdmissions
Online application forms, pipeline tracking, source analytics, one-click enrollment.
Learn moreAttendance
Period-wise, subject-wise tracking with instant WhatsApp alerts to parents.
Learn moreHR & Payroll
Salary structures, auto payslips, attendance-linked deductions, PF/TDS compliance.
Learn moreManual vs EdPayU
See the difference at a glance.
Fee Management FAQ
Common questions about the Fee Management module.
Start Using Fee Management Today
Free for 3 months*. No credit card required. Go live in minutes.