From Inquiry to Enrollment. Zero Paper.
Online application forms, pipeline tracking, source analytics, one-click enrollment.
Free for 3 months*|No lock-in|No credit card required
The Problem
Why schools struggle without this module.
Paper Applications
Physical forms are lost, illegible, and impossible to search or filter.
Lost Leads
Phone inquiries are noted on sticky notes. Follow-ups are forgotten. Leads leak.
Data Re-Entry
When a student is admitted, staff re-enters all data from the application form into the system.
What EdPayU Delivers
Designed to save time, reduce errors, and transform school operations.
More Applications
Schools see 35% more applications online
Paper Forms
100% digital application process
Per Enrollment
From approval to enrolled student in 5 minutes
Pipeline Visibility
Track every inquiry from first contact to enrollment
Key Capabilities
What makes Admissions powerful.
Online Application
Public application form on your school website. Parents apply online.
Pipeline Tracking
Inquiry → Application → Review → Approved → Enrolled — visual pipeline.
Source Analytics
Track where applications come from: website, referral, social media, walk-in.
One-Click Enrollment
Approve → Enrolled. Student profile auto-created with zero re-entry.
Who Benefits
Designed for every stakeholder in your school ecosystem.
Admission Coordinators
- Online application forms — no paper handling
- Pipeline view from inquiry to enrollment
- Automated follow-up reminders
Principals
- Real-time admission dashboard with conversion rates
- Source tracking: which channels bring most students
- Waitlist management with auto-notifications
Parents
- Apply online from phone — no school visit needed
- Track application status in real-time
- Digital document upload — no photocopies
How It Works
Simple, intuitive workflow designed for busy school staff.
Online Application
Parents fill the form and upload documents online
Review & Screen
Staff reviews applications and schedules interactions
Approve & Offer
Send admission offer with fee details via WhatsApp
Enroll
One-click enrollment — student added to all systems
Parents Apply Online
Share your public application link on your website, WhatsApp, or social media. Parents fill out the form, upload documents, pay the application fee — all online.
- Public application form with your school branding
- Document upload (Aadhaar, birth certificate, photos)
- Online application fee payment
- Application number auto-generated
Never Lose a Lead
Every inquiry, walk-in, and online application is tracked in a visual pipeline. Set follow-up reminders. Track conversion rates by source.
- Visual Kanban pipeline (Inquiry → Enrolled)
- Source tracking (website, referral, social, walk-in)
- Application status updates to parents
- Conversion analytics by source
Zero Data Re-Entry
When you approve an application, the student profile is auto-created. Name, parents, address, documents — everything transfers automatically.
- One-click Approved → Enrolled conversion
- Auto-create student profile with all data
- Application fee linked to fee management
- Complete audit trail
Everything You Need to Know
A comprehensive deep-dive into every aspect of this module.
Table of Contents
Why Paper-Based Admissions Lose Students
The traditional Indian school admission process is designed to repel applicants. Parents must physically visit the school, collect a paper form, fill it by hand, attach photocopies of documents, and submit it at the office — often waiting in long queues. Many working parents simply give up.
Schools that switch to online applications see a 20-35% increase in total applications. The convenience of applying from a phone, at any time, without visiting the school removes the biggest friction point in the admission funnel.
- Physical form collection discourages working parents
- Lost applications due to paper handling errors
- No tracking of inquiry-to-enrollment conversion
- 20-35% more applications with online process
Online Application Forms That Work on Phones
EdPayU's admission form is mobile-optimized — parents fill it out on their phone in 5-10 minutes. Student details, parent information, previous school records, and documents (photos of Aadhaar, birth certificate, previous report card) are all uploaded digitally.
The form is customizable — schools can add or remove fields, set mandatory documents, and create different forms for different grades or admission categories (regular, RTE, EWS, management quota).
- Mobile-optimized application form
- Digital document upload — photos of certificates
- Customizable fields per grade and admission category
- Form link shareable via WhatsApp, website, or social media
Pipeline Management: From Inquiry to Enrollment
Every admission inquiry is tracked from first contact to final enrollment. The pipeline view shows how many applications are at each stage: Inquiry → Application → Document Verification → Interview → Offer → Accepted → Enrolled.
Admission coordinators can drag applications between stages, add notes, schedule follow-ups, and filter by grade, source, or status. Nothing falls through the cracks — every lead is accounted for.
- Visual pipeline with drag-and-drop stage management
- Automated follow-up reminders for stale applications
- Source tracking: website, referral, walk-in, social media
- Conversion rate analytics per stage and source
Automated Follow-Ups via WhatsApp
When a parent submits an inquiry but doesn't complete the application, the system sends an automated WhatsApp reminder after a configurable period. When an application is approved, the offer letter and fee details are sent automatically.
These automated touchpoints increase conversion rates significantly. Instead of relying on staff to manually follow up with hundreds of inquiries, the system does it consistently and on time.
- Auto-reminder for incomplete applications
- Auto-offer letter with fee details on approval
- Scheduled follow-ups at configurable intervals
- Personalized messages with student and parent name
One-Click Enrollment
Once a student is approved and fees are paid, enrollment is a single click. The student is automatically added to the class roster, fee system, attendance system, and parent communication list. No duplicate data entry across multiple registers.
The enrollment also triggers: welcome message to parents on WhatsApp, ID card generation, transport route assignment (if applicable), and house/section allocation. The student is fully set up in all systems within minutes.
- One-click adds student to all school systems
- Auto-trigger welcome message to parents
- ID card and fee structure auto-configured
- Transport route and section auto-assigned
RTE and EWS Compliance
Indian schools must comply with the Right to Education Act's 25% reservation for economically weaker sections (EWS). EdPayU tracks EWS admissions separately, ensuring schools meet their quota while maintaining proper documentation.
The system generates RTE compliance reports, tracks EWS student attendance (as required for government reimbursement), and maintains the documentation trail needed for RTE audits.
- EWS admission tracking per RTE requirements
- Separate quota management for different categories
- RTE compliance reports for government audits
- Documentation trail for reimbursement claims
Works With
Admissions integrates seamlessly with these modules.
Fee Management
UPI payments, WhatsApp receipts, auto late-fees, defaulter tracking — all in one place.
Learn moreCommunication
Bidirectional messaging, broadcasts, notices — all via WhatsApp.
Learn moreCertificates
Transfer, bonafide, character, study, conduct certificates — with QR code verification.
Learn moreManual vs EdPayU
See the difference at a glance.
Admissions FAQ
Common questions about the Admissions module.
Start Using Admissions Today
Free for 3 months*. No credit card required. Go live in minutes.